Invoice sent
Hello {{name}}, my invoice for the campaign is attached. Payment is due on {{date}}. Tell me if you need a different format or a purchase order number.
Invoice reminder messages for creators: 15 templates
The video is posted, the brand is happy, and the money has not arrived. Chasing payment feels awkward, so many creators wait too long. A calm, clear reminder works better than a long pause followed by an angry message. These messages follow the life of an invoice: sending it, a nudge before the due date, the first day late, a week late, a firmer second reminder and a final one. They stay factual, polite and tied to the agreement. Copy any of them, or add all 15 to your keyboard and send them from WhatsApp, Instagram, iMessage or any other app in one tap.
Works in WhatsApp, iMessage, Instagram, Messenger and every other app.
Words in {{double braces}} are blanks. In the textcuts keyboard you fill them with one tap, and the names you used recently come back.
Before and on the due date
Ask who handles payments
Could you tell me who handles payments on your side, {{name}}? I would like to send the invoice to the right person.
Does it have everything
Does my invoice have everything you need, {{name}}? If a name, tax number or purchase order is missing, I will correct it today.
Reminder before the date
A quick reminder that my invoice is due this {{day}}. The payment details are on the invoice. Let me know if anything is missing.
Due today
Today is the due date for my invoice, {{name}}. If payment is already on its way, thank you!
Overdue
The day after
Hello {{name}}, I have not seen the payment for my invoice yet. It was due on {{date}}. Could you check where it stands?
Confirm you received it
Can you confirm you received my invoice, {{name}}? Sometimes emails land in spam.
Payment link again
To make it easier, here is the payment link again: {{link}}. It only takes a minute.
One week late
It has been a week since the due date, {{name}}, and the payment has not reached me. Please tell me the date it will be sent.
Part paid
Thank you for the payment, {{name}}. I received part of the amount. The remaining balance is on the invoice and is due {{date}}.
Still unpaid
Second reminder
This is my second reminder. The agreement says payment within {{count}} days, and that date has passed. Please send payment this week.
Late fee in the contract
As our agreement says, a late fee applies after {{date}}. I would rather not add it, so please send payment before then, {{name}}.
Offer a schedule
If paying in full is hard right now, {{name}}, tell me. We can agree a short schedule in writing.
Final reminder
Final reminder: the invoice is still unpaid. If I do not hear back by {{day}}, I will pause further work and look at the options in our agreement.
Payment received
Payment received, thank you, {{name}}. It has been a pleasure. Let me know when you plan the next project.
When to send each message
| When | Message | Note |
|---|---|---|
| Invoice day | Invoice sent | Put the due date in the message. |
| Two days before | Reminder before the date | Friendly reminder. |
| Due date | Due today | One line. |
| Day after | The day after | Ask where it stands. |
| One week late | One week late | Ask for a date. |
| Two weeks late | Second reminder | Point to the agreement. |
| Last step | Final reminder | Be factual. |
Do not say
Threats or insults ("pay now or I will tell everyone").
Instead: State the invoice, the date and what you need.
Posting about the unpaid invoice publicly.
Instead: Keep it between you and the brand.
Adding a late fee that is not in your signed agreement.
Instead: Mention a fee only if the contract has it.
Messaging at night or many times a day.
Instead: Send one clear reminder per step.
Skipping a written agreement.
Instead: Get payment terms in writing before you start. State the due date on the invoice.
Starting new work for a brand that has not paid the last invoice.
Instead: Pause new work until the payment arrives.
Sending reminders to a private number the brand never shared with you for business.
Instead: Use the contact they gave you for the project.
Works in WhatsApp, iMessage, Instagram, Messenger and every other app.
Frequently asked questions
When should I send the first reminder?
Two or three days before the due date, or on the due date. Then the day after, and again a week later.
Can I charge a late fee?
Only if it is in your signed agreement. Late fee rules vary by place, so check the agreement and local rules before you mention one.
What if the brand never answers?
Send a final reminder with a date, pause new work, and follow the steps in your agreement. A lawyer or a local small claims process can help if needed.
Do these templates work on the free plan?
Yes. 11 of the 15 use a single blank, which fills in on the free plan. "Invoice sent", "The day after", "Part paid" and "Late fee in the contract" use two blanks, so filling both from the keyboard needs Pro. Free holds 8 textcuts and 1 folder, so the six essentials fit comfortably, and importing all 15 is never blocked.
Do these work in WhatsApp, iMessage and Instagram?
Yes. textcuts is a keyboard, so the templates work in every app where you type.