Quarterly hello
Hello {{name}}, it has been a few months. How are things at work? No role to push, I just like staying in touch.
Keep candidates warm: 13 check in texts for recruiters
Your best next hire is probably someone you already talked to. A candidate who was not right last time may be right now, but only if they still remember you kindly. The way to stay on their mind is to be useful and light, not to blast them with roles. These 13 messages cover the quiet hello, the congratulation, a role that matches, an offer to help, and the polite way to ask whether they still want to hear from you. Send them only to people who agreed to be texted. Copy any message, or add all 13 to your keyboard and send them from iMessage, WhatsApp, LinkedIn or SMS in one tap, in any app.
Works in WhatsApp, iMessage, Instagram, Messenger and every other app.
Words in {{double braces}} are blanks. In the textcuts keyboard you fill them with one tap, and the names you used recently come back.
Light check ins
A note from a talk
Thanks for the honest chat last time, {{name}}. It helped me understand what works for you. Talk soon.
Holiday wishes
Happy new year, {{name}}. Wishing you a good one. I'm here whenever you want to talk about work.
Congratulations
Congratulations on the promotion, {{name}}! I saw the news on your profile. Well deserved.
Something useful
Something I read
Hi {{name}}, saw something in your field and thought of you: {{link}}. No reply needed.
Offer a second look
Hi {{name}}, if you ever want a second pair of eyes on your resume, send it over. Happy to help, no strings.
A role that matches
{{name}}, a role opened that matches what you told me you wanted. Interested in the details, or not now?
An open evening
Hello {{name}}, our team is hosting an open evening on {{date}}. You're welcome to come along. Tell me and I'll add your name.
Learning what they want
What next time
{{name}}, if you were to move next year, what would you want? Just curious, so I can look out for it.
Update my notes
Hi {{name}}, a quick favor: if your plans or contact details change, tell me and I'll update my notes.
Market change
Hi {{name}}, roles like yours have changed since we last spoke. Want a quick chat about what is out there?
Honest stop points
Still open?
Hi {{name}}, are you still open to hearing about roles? If not, tell me and I'll take you off my list.
They took a new job
Congrats on the new job, {{name}}. I'll stop sending roles now. If you ever want to talk again, my door is open.
When to send each message
| When | Message | Note |
|---|---|---|
| Every quarter | Quarterly hello | Keep it light. |
| After a good chat | A note from a talk | Same day. |
| When their news is public | Congratulations | Short. |
| When a real match appears | A role that matches | Name the match. |
| Once a year | Update my notes | Update your notes. |
| Before more roles | Still open? | Ask first. |
Do not say
Texting a number that never agreed to hear from you (a bought list, or a number copied from a profile).
Instead: Text only people who applied or told you they are fine with texts, and honor stop.
Asking about age, family plans, religion, origin or health in a text.
Instead: Ask about the job: skills, schedule, location and the pay range.
Sending one pasted message to a whole list.
Instead: Type each message yourself, one candidate at a time, with their name.
Texting people who said stop.
Instead: Remove them the same day.
Texting every week with the same list of roles.
Instead: Message when you have something real, a few times a year.
Mentioning someone's age, family or health in a check in.
Instead: Talk about the work, the role or the career.
Works in WhatsApp, iMessage, Instagram, Messenger and every other app.
Frequently asked questions
Do these work on the free plan?
Yes. 11 of these 13 templates use a single blank, which fills in on the free plan. The other 2 use two blanks, and filling both from the keyboard needs Pro. Free holds 8 textcuts and 1 folder, so the six essentials fit. Importing all of them also works, because imports are never blocked and nothing is deleted.
Do I need permission to text a candidate?
Yes. Text only people who applied, replied to you or told you they are happy to be texted, and send each message yourself, one person at a time. Honor "stop" at once. Say in your first message that they can tell you if they'd rather not get texts. The US rules on texting are in the FCC's guide to unwanted robocalls and texts.
Can I send these in WhatsApp, iMessage or LinkedIn?
Yes. textcuts is a keyboard, so it works in every app where you type: iMessage, WhatsApp, SMS, LinkedIn, Messenger and Instagram. Add the messages once and tap to insert them.
How often should I check in?
Every few months is plenty. More often feels like a campaign. The "Quarterly hello" template is built for that pace.
What should I do with old candidate numbers?
Ask whether they want to keep hearing from you, and delete numbers of anyone who says no. The "Still open?" template asks.