Booked, details by email
Thanks, {{name}}. You're booked. The calendar invite is in your inbox with the link and the interviewer's name. Reply here if it does not show up.
Interview confirmation texts: 13 messages for recruiters
The interview is booked, and now the work is making sure the person actually shows up, knows where to go and feels calm about it. Most missed interviews come from a forgotten time or a lost link, not from lost interest. These 13 messages cover the booking, the reminders, the morning of, the directions or video link, and the thank you after. They ask nothing about the person, only about the plan. They are meant for candidates who agreed to be texted. Copy any message, or add all 13 to your keyboard and send them from iMessage, WhatsApp, LinkedIn or SMS in one tap, in any app.
Works in WhatsApp, iMessage, Instagram, Messenger and every other app.
Words in {{double braces}} are blanks. In the textcuts keyboard you fill them with one tap, and the names you used recently come back.
Booking
Confirm day and time
Hi {{name}}, your interview is set for {{day}} at {{time}}. Please reply yes to confirm. If it stops working, tell me and we'll find another slot.
Who you will meet
{{name}}, you'll meet two people from the team. I'll send their names tonight. They'll ask about the job and your experience, nothing tricky.
Anything you need
Hi {{name}}, if you need anything to make the interview work for you, such as a different format or extra time, tell me and I'll arrange it. Nobody else needs to know.
Reminders
Week before
Hello {{name}}, a heads up that your interview is next week. The details are in your invite. Anything you need from me beforehand, ask here.
Day before
Hi {{name}}, see you tomorrow for the interview. It runs about 45 minutes. Reply if anything changed on your side.
Morning of
Good morning, {{name}}. Your interview is today. The invite has the link or address. I'm around if you hit any trouble finding it.
An hour before
Almost time, {{name}}. Your interviewer will be ready in an hour. Take a breath, and message me if anything goes wrong getting there.
Getting there
Arrival details
Hi {{name}}, for tomorrow: park in the visitor lot and give your name at reception. Arrive ten minutes early. Call me if you can't find the entrance.
Video link
Hi {{name}}, here is the video link again: {{link}}. Click it a few minutes early to check your sound and camera. I can resend if it fails.
Nothing to bring
Hi {{name}}, there is nothing special to bring. A copy of your resume is nice but optional. We'll talk about the work you've done, so no slides needed.
During and after
Missed the start
Hi {{name}}, we're on the call now and have not seen you yet. Is everything okay? Reply and we can still sort something out.
Thanks after the interview
Thank you for your time today, {{name}}. The team enjoyed talking with you. I'll update you by {{day}}, one way or the other.
When to send each message
| When | Message | Note |
|---|---|---|
| Right after booking | Booked, details by email | Say where the details are. |
| A week before | Week before | Skip for short notice. |
| Day before | Day before | The afternoon works best. |
| Morning of | Morning of | Short. |
| One hour before | An hour before | Only for nervous or remote candidates. |
| Same day after | Thanks after the interview | Promise a date, keep it. |
Do not say
Texting a number that never agreed to hear from you (a bought list, or a number copied from a profile).
Instead: Text only people who applied or told you they are fine with texts, and honor stop.
Asking about age, family plans, religion, origin or health in a text.
Instead: Ask about the job: skills, schedule, location and the pay range.
Sending one pasted message to a whole list.
Instead: Type each message yourself, one candidate at a time, with their name.
Asking where they live, or how they will arrange childcare.
Instead: Give the address and arrival details and let them plan.
Asking if they need time off for religious days or family reasons.
Instead: Share the schedule and ask whether it works.
Naming other candidates or what they said.
Instead: Share only the interviewers' names.
Works in WhatsApp, iMessage, Instagram, Messenger and every other app.
Frequently asked questions
Do these work on the free plan?
Yes. 10 of these 13 templates use a single blank, which fills in on the free plan. The other 3 use two blanks, and filling both from the keyboard needs Pro. Free holds 8 textcuts and 1 folder, so the six essentials fit. Importing all of them also works, because imports are never blocked and nothing is deleted.
Do I need permission to text a candidate?
Yes. Text only people who applied, replied to you or told you they are happy to be texted, and send each message yourself, one person at a time. Honor "stop" at once. Say in your first message that they can tell you if they'd rather not get texts. The US rules on texting are in the FCC's guide to unwanted robocalls and texts.
Can I send these in WhatsApp, iMessage or LinkedIn?
Yes. textcuts is a keyboard, so it works in every app where you type: iMessage, WhatsApp, SMS, LinkedIn, Messenger and Instagram. Add the messages once and tap to insert them.
What if the candidate does not confirm?
Send one more short message the day before, then try a call. The reschedule page has templates for moving an interview kindly.
Should I send a reminder text and an email?
The email carries the details. A text is just a nudge a day before and the morning of. Two short texts are enough.