Lease renewal texts for landlords: 15 templates

Hi {{name}}, your lease ends in about three months. I would be glad to have you stay. I will send renewal options soon, and you can tell me what you are thinking in the meantime.

When to send: Ninety days before the lease ends.

Why it works: It opens the door early and puts no pressure on a decision.

Morning {{name}}, are you planning to stay when the lease ends? A quick yes, no or not sure helps me plan.

When to send: About eighty days before the end.

Why it works: Three easy answers make a reply more likely.

{{name}}, I have emailed the renewal offer. It has the new term and the monthly rent. Take your time reading it, and message me with any question.

When to send: The day you send the offer.

Why it works: It tells them where to find it and invites questions.

Hello {{name}}, for the new term, rent would be {{price}} per month. The written notice will follow, as the lease and state law require. Happy to talk it through.

When to send: When rent changes, alongside the written notice.

Why it works: It says the number plainly and does not hide behind a letter.

Good news, {{name}}: rent stays the same for the next term. I just need your signature on the renewal by the end of the month.

When to send: When you are not changing the rent.

Why it works: A good surprise makes the signature easy.

{{name}}, if a full term does not suit you, we can also go month to month. The rent is a little different, and I can explain how. Which option would you prefer?

When to send: When a tenant is unsure about a long term.

Why it works: It offers a real choice and asks which they want.

Thanks for asking, {{name}}. I will look at the numbers and give you an answer by Friday. I cannot promise a change, but I will take it seriously.

When to send: When a tenant negotiates.

Why it works: It is honest and gives a date for the answer.

Hi {{name}}, before the new term starts, is there anything in the unit you would like me to look at? Send me a list and I will go through it.

When to send: Alongside the renewal offer.

Why it works: It shows you care about the home, not only the paperwork.

A reminder, {{name}}: the renewal paperwork is still waiting for your signature. Do you need me to resend it?

When to send: A week after sending the offer.

Why it works: It assumes a missing step, not a missing wish to stay.

Hello {{name}}, the renewal offer is open until {{date}}. After that I will need to plan for the unit. Please tell me what you decide.

When to send: A week before the offer closes.

Why it works: A real date is fair, and the reason is honest.

Hi {{name}}, I have not heard back about the lease. Could you tell me this week if you plan to renew? Either answer is fine, I just need to know.

When to send: After a reminder goes unanswered.

Why it works: Saying either answer is fine takes the tension out.

Received, {{name}}. Your renewal is complete, and I will send you a copy for your files. Thank you for staying.

When to send: The day the signed lease arrives.

Why it works: It confirms the paperwork and says thank you.

Thank you for telling me, {{name}}. I will send move out instructions and the date for the final walk through. Is there a forwarding address I should have for your deposit?

When to send: When a tenant says they will not renew.

Why it works: It moves to the next step kindly and asks for what you need.

{{name}}, thank you for the care you took with the unit these past years. If you ever need a reference, just ask.

When to send: In the last weeks of a long tenancy.

Why it works: A reference offer is generous and costs you little.

Thanks for the way we worked this out, {{name}}. I am glad to offer you a new term. A fresh start sounds good to me.

When to send: When you renew after a late payment problem.

Why it works: It acknowledges the past without bringing it up again.